5 Essential Qualities of Expert Data Entry Professionals


Simple data entry jobs: inputting information from papers, excel sheets, or reports using a computer and keyboard are getting rarer as automated programs are replacing humans. But, some human intervention is required, so there is still need for intelligent data entry operators.

If you are trying to find work as a data entry operator, or trying to hire the right data entry experts for your work, there are certain skills that require focus. As a business, when you are outsourcing data entry services, you need to look for operators who possess a certain combination of skills, if you want accurate and useful data. Let’s take a look at the set of essential qualities:

1. Superb Typing Skills
This is an obvious prerequisite for the job. The data entry operator should be able to type speedily and accurately. At the same time, she should also have a basic understanding of how computers and software work. Most companies use cutting-edge software that speed up the process of inputting data. An operator should have the ability to intuitively understand how such software work. In addition, the ability to work with different computer operating systems and office software is also recommended.

2. Patience and Thoroughness
While the task-list of data entry operators is expanding, they still do need to perform rather repetitive work over long hours. So, someone who gets bored and distracted easily is not a right person for the job. A person who can enter data accurately, without getting jaded or tired, is perfect for data entry jobs.

3. Experience
When you are looking for offshore data entry services, you need to look for companies and operators with long-term experience. A company that has catered to a large number of clients from diverse industry verticals will be better equipped to do justice to your tasks. In the same way, a data entry operator who has worked on different projects will understand the basic pattern and ideas for different industries. This helps him speed up the task without reducing accuracy. So, for an operator, gaining experience is important, and such an experienced candidate is valuable to the end client.

4. Diploma or Degree
There are more people ready to take up data entry work than there are jobs. Most companies providing offshore data entry services prefer to hire candidates with at least a diploma or a college degree. In some cases, they may want to hire a graduate from a specific field. The higher caliber of candidates ensures better quality of work. So, it is essential for data entry professionals to have a sound educational background.

5. Extra Skills
Over the years, the role of data entry operator all over the world has expanded. Instead of simply inputting given data, sometimes they are tasked with validating the data and even tele-marketing. As the task of entering data is taken over by software, the need is for data entry professional who can do more than just type. So, there is also a greater opportunity for candidates who have acquired expertise in a particular industry or field of data entry.

Bottom Line
Anyone planning to work as a data entry operator has to develop these skills to be successful. If you are business looking for data entry experts, it is best to approach an offshore data entry services provider who lets you access candidate profiles and choose the people for your work. In case you choose a reputed company, you can be sure that they will have selected only expert data entry persons for the job.